Payroll Accounting Specialist Job Description Sample


Payroll Accounting Specialist job description, including duties, tasks, and responsibilities

Payroll Accounting Specialists carry out prompt and precise payroll processing in an organization. Image source: reliancestaffing.com

Payroll Accounting Specialist Job Description Sample

The payroll accounting specialist will be in charge of duties affiliated to processing payroll throughout the designated region for the company and will guarantee precise and prompt processing.

This office gives reports to the organization’s manager of finance and performs a joint work with finance, accounting and human resources unit.

The typical job description for an individual working as a payroll accounting specialist entails responsibility for client billing, processing of payroll, as well as client payables.

This individual must exhibit the aptitude needed to cooperate with a team while setting up a strong and abiding relationships and interaction with all tiers of the company.

The accounting specialist for payroll also performs roles such as assembling payroll and time data for organizations.

They function in offices, filing out spreadsheets and utilizing other administrative software to ensure staff are remunerated for hours worked.

They will also ensure that the hours performed are accurate, and that necessary checks are precisely cut, and members of staff are promptly paid.

A payroll accounting specialist is positioned close to the top of the payroll unit, functioning with payroll clerks and department directors.

In a small scale business, the person in this position manages majority or all of an organization’s needs from delivering checks to organizing reports.

In large scale organizations with a payroll unit, the individual will function with payroll accounts but may not be directly involved in managing the aspect of issuing paychecks.

The visionary candidate for this position must possess validated ability to handle classified info and act with utmost level of uprightness every time.

He/she must possess outstanding coordinating skills and dexterity in carrying out tasks with utmost attention to specifics.

Sample Job Description for the Payroll Accounting Specialist Position

It will be expected of a typical payroll accounting specialist to perform the duties, tasks, and responsibilities shown in the job description sample for the payroll accounting specialist post below:

  • Processing of all payrolls, such as bonuses, commissions, new recruitment, absences, terminations and other specialized staff transactions on a monthly basis
  • Carries out yearly and quarterly bonus estimations, arrange monthly premium accruals
  • Guarantee prompt funding of all payrolls
  • Perform administration of benefits associated with payroll such as life and health insurance premium, pension schemes and sustain other voluntary salary sacrifice arrangements and deductions
  • Effective management of organization’s payroll affiliated inquiries
  • Setting up and submitting all information and documents in agreement with local regulations
  • Function with payroll suppliers to guarantee adherence to organizational policies and legislation
  • Gives suggestions on process enhancement to improve effectiveness
  • Gives support to the execution of affiliated projects and initiatives
  • Carrying out accounting entries for every human resources affiliated subjects.

Writing a good resume for seeking the job of a payroll accounting specialist can be realized by using the sample job description above.

Requirements – Knowledge, Skills and Abilities for the position of Payroll Accounting Specialist

Below is a list of important knowledge, aptitude, skills and talent needed for an accounting specialist in payroll to possess, which will assist them to function effectively on the job:

  • Accounting as a first degree with an associate degree or accounting certification a supplementary advantage
  • At least 2-3years experience in general accounting and payroll processing
  • At least 4-6 years in depth experience in payroll and payroll management procedures, processes and outstanding practices with an international agency
  • Prior familiarity and experience functioning with payroll applications and payroll vendors
  • Demonstrated understanding of systems of problem resolution, data entry and customer care
  • Work demands incessant attention in typing, composing, meeting deadlines, establishing priorities and proofing materials
  • Display of competence in functioning with the least supervision and hands-on procedure.


Posted on September 13, 2014

Sample Payroll Accountant Job Description


Payroll Accountant job description, including duties, tasks, and responsibilities

Payroll Accountants are responsible for preparing payroll for company staff. Image source: parkhurst-consulting.com

Sample Payroll Accountant Job Description

The Payroll Accountant role offers a dynamic and creative work environment where the applicant will join with a team in charge of preparing payroll for company staff throughout the nation.

The individual for this post will also be entitled to the opportunity to engage in projects.

The job description for the individual occupying this position may involve evaluating payroll data, income statement accounts, preparing journal entries, reconciling and analyzing payroll affiliated balance sheets.

The candidate in this office will render assistance involving taking an evaluation of the required accruals.

He/she will record payroll entries in the general ledger and function as a back-up for the payroll tax accountant.

The duties of payroll accountants also include carrying out necessary payroll tax payments, enlightening staff on income tax withholding and other necessary deductions, as well as filing payroll tax.

They will also be in charge of auditing payroll procedure and performing corrective actions as required.

The accountant, specializing in payroll issues will also be responsible for testing system upgrade or tax to ensure adherence to internal policies and payroll principles.

A payroll accountant is employed to process payments to staff promptly.
There are several categories of payroll accountants and thus diverse levels of experience and enlightenment are essential.

At least a minimum level of understanding of mathematics and basic accounting principles will be a necessity for this job.

The major function of a payroll accountant is to organize payment to staff, which is dependent on the scale of the company.

He/she can function in duties ranging from fundamental office responsibilities to precisely maintaining manifold payroll accounts.

The organization of entry deductions with ledger entries are however based on the position of the payroll accountant.

Sample Job Description for the Position of Payroll Accountant

The job description sample below shows a list of vital duties, tasks, and responsibilities payroll accountants are mainly required to perform.

  • Carries out reporting, technical and administrative functions in staff benefits and payroll aspects
  • Guarantees precision of company payroll by reviewing departmental pay authorizations and validating reductions from wages
  • Handles the settlement of salaries and wages through the accounts structure and develops periodic payroll reports for the Labor department and other organizations
  • Evaluates payrolls for conformity with organization’s budget, staff wages and policies, withholding regulations such as internal revenue service policies for withholding and reporting as well as record keeping assessments
  • Handles personnel and pay documents for the company staff to guarantee precise integration of such documents with the benefit and payroll systems
  • Makes use of computer to handle, program and retrieve information for reports and analysis
  • Preserve awareness of prevalent principles and regulations relevant to payroll, benefits and retirements and guarantees prompt and precise processing of payroll benefits, claim payments and insurance benefits
  • Gives suggestions on modifications in payroll policies and procedures
  • Supervises modifications in regulations and laws relevant to payroll which calls for organization policy modifications and informs the administrator of the company
  • Handles continuous contact with head of departments programming personnel as well as Federal and State agencies
  • Offers technical assistance to company departmental staff
  • Organizes interdepartmental billings of additional benefits.

The above information can also be used in preparing a good resume that can be effective in gaining a job interview appointment for the position.

Requirements – Knowledge, Skills and Abilities for the position of a Payroll Accountant

To perform his/her tasks successfully, the payroll accountant will be expected to possess the following outlined skills, abilities and knowledge as required.

  • A minimum of 2-4 years of payroll experience with a relevant first degree with concentration in accounting or other finance related field
  • Ability to maintain an optimistic, professional and credible attitude
  • Ability to efficiently solve problems by utilizing quality communication skills
  • Meticulousness with focus on quality customer service with capability to manage manifold deadlines and priorities.


Posted on September 12, 2014

Manager Payroll Job Description Sample


Payroll Manager job description, including duties, tasks, and responsibilities

Payroll Managers are responsible for guaranteeing factual delivery of payroll to their organizations’ workforce. Image source: rcdsb.on.ca

Manager Payroll Job Description Sample

The major duty of the manager in charge of payroll is to guarantee factual delivery of payroll to the organization’s workforce.

He/she is accountable for a group of payroll administrators subject to the scale of the company.

The duties that make up the job description of the individual for this post will entail monthly or weekly payroll runs, guaranteeing that staff and employer PAYE are organized and paid promptly.

The payroll manager is also responsible for handling the organization’s benefits and pensions, as well as organizing staff records and payroll accounts.

He/she is also in charge of guaranteeing that there is accuracy in every personnel’s pay.

The role of the manager in charge of payroll will also include utilizing audits and spot checks to ascertain that payroll distributions are accurate and promptly handled.

He/she may focus on a specific aspect of an audit such as adherence to government regulations.

Many times, he/she might be required to carry out intricate analysis of queries from the executive manager.

Payroll managers usually expend an enormous aspect of their working period summarizing trends, writing reports, answering queries and designing progress reports.

They offer new ideas to top management in areas like creating a new incentive framework for giving out bonuses.

Since the individual for this post is expected to handle his/her own personnel of specialists and support them, he/she will be obliged to write performance evaluation reports.

He/she will prepare his/her departmental budget and write reports on progress to ensure that he/she is still within the expected bottom line.

Sample Job Description, Duties, Tasks and Responsibilities of a Payroll Manager

As shown in the sample job description below, payroll managers are usually required to perform the following duties, tasks, and responsibilities, which are vital to the position:

  • Heads a unit of payroll administrators and in this case, will be in charge of ensuring that they perform their jobs accurately, manage and operate the required payroll reports to assist the organization’s accounts
  • Supervises and handles the process of payroll for the company and if possible at a departmental level as necessary
  • Inspect and audit all total payroll to guarantee that awards and legislative compliance are observed
  • Guarantee that any of the organization’s benefit programs such as bonuses, pensions or medical care are handled effectively and efficiently
  • Computation of payment and harmonization of group tax
  • Ensure a balance of monthly accounts and forward reports to the organization’s accounting unit
  • Handle systems and recommend modifications or upgrades as at when necessary
  • Forward management reports, associate with human resources personnel with regards to new appointments, dismissal and other applicable issues.

A good and effective resume can be prepared using the contents of the job description sample above.

Requirements – Knowledge, Skills and Abilities for the position of a Manager Payroll

These highlighted skills, abilities and attitudes below form an integral part of the qualifications for the post of a manager of payroll:

  • Must be trained to a degree level and may be obliged to possess relevant human resources certificates affiliated with payroll
  • Contemporary understanding of and experience with payroll affiliated compliance
  • Be an excellent communicator as well as a commendable team player
  • Ability to discharge duties effectively under intense pressure and attain targets as well as possession of efficient time management dexterity.


Posted on September 6, 2014