Billing and Payroll Accounting Clerk Job Description Sample, Duties, Tasks, and Responsibilities


Billing and Payroll Accounting Clerk job description, including duties, tasks, and responsibilities

Billing and Payroll Accounting Clerks perform billing and payroll functions in a company. Image source: bls.gov

Billing and Payroll Accounting Clerk Job Description Sample, Duties, Tasks, and Responsibilities

The job description of the accounting clerk responsible for billing and payroll functions in a company usually involves administering, directing, and coordinating all duties relating to payroll and billing processing for the firm.

The accounting clerk, who reports to the Office Manager, will ensure data is accurately entered into the Information System so as to enable accurate billing of client services and payments to employees for services rendered.

He/she will ensure the maintenance of employee guidelines for both federal and state on issues such as employment and termination, insurance, payroll, and the company’s policies and procedures.

He/she must be able to respond swiftly to changes in workload and reschedule assigned work as may be necessary so as to remain efficient and effective on the job.

The role of the billing and payroll accounting clerk also entails ensuring that all requirements are kept updated and maintained to satisfy standards set by regulatory bodies.

This is achievable by carrying out verification and tracking of reports using Informax to examine all requirements.

He/she relates with the Accounts Manager and communicates with him or her on all issues relating to errors in billing or payroll as quickly as they are notices.

The billing and payroll accounting clerk is expected to show a proactive attitude and professionalism in dealing with applicants, employees, colleagues, customers, and clients whom they are usually in contact with.

Sample Billing and Payroll Accounting Clerk Job Description

The following sample job description shows a list of tasks, duties, and responsibilities usually handed to individuals working as accounting clerks, specializing on billing and payroll duties in many companies.

  • Collect, calculate, and enter data, thereby maintaining payroll information
  • Ensure regular update of payroll information by making entering such as changes in exemptions, deductions from savings, insurance coverage, transfers at the department or division, and job title
  • Ensure reports are prepared by gathering earning summaries, taxes, leave, deductions, wages not taxable, and disability
  • Clarify liabilities relating to payroll by carrying out the following calculations: employee income (state and federal), unemployment, employee social security taxes, employers social security, and payments for workers compensation
  • Ensure differences in payroll calculations are resolved by gathering and evaluating relevant information
  • Responsible for providing information relating to payroll to management and the general public as may be requested, as well as answering questions from them
  • Carry out payroll operations by adhering to standard practice, company policies and procedures that have been established
  • Ensure company and staff information is kept confidential so as to protect payroll operations and win the confidence of employees
  • May be asked to perform other duties that are important to the smooth running of the company’s operation.

Making a resume for the position:

Like getting any other job, a resume is usually requested by employers from applicants for them to be able to properly assess the applicants and decide if they are suitable for the position or not.

Writing a resume is a big issue with some people, however, using information about what billing and payroll accounting clerks do from the job description example above can make it easier producing a resume you can use to hunt for the job.

Requirements – Knowledge, Skills, and Abilities – for the Post of Billing and Payroll Accounting Clerk

To be effective on the job, billing and payroll accounting clerks need to have or develop the following skills, knowledge, and abilities, which most employers will likely be looking for to qualify applicants for position when they have a vacancy to fill.

  • Minimum of High school educational qualification, but having further trainings and experience, as well as a college degree is usually preferred
  • Experience and proficient working with Quickbooks, as well as with MS Office package, including Excel, and MS Word
  • Expert knowledge of all state and federal human resources laws, including wage and tax laws
  • Ability to communicate in a clear and concise manner, both verbally and in writing to be able to interact effectively with all levels of management and employees
  • Proficient working under pressure and independently, with the ability to work on multiple tasks together without losing attention on details
  • Strong experience of processes involving billing and payroll functions
  • Ability to take, comprehend, and execute a set of instructions correctly; be creative in finding solutions to problems, and be accommodating to new ideas.


Posted on October 21, 2014

Sample Fixed Assets Accounting Associate Job Description, Including Duties, Tasks, and Responsibilities


Fixed Assets Accounting Associate job description, including tasks, duties, and responsibilities

Fixed Assets Accounting Associates perform a number of different work activities relating to an organization’s end-to-end Accounting Record to Report (RTR) procedure. Image source: pcu.edu

Sample Fixed Assets Accounting Associate Job Description

The job description of a Fixed Assets Accounting Associate entails a number of different work activities contained in an organization’s end-to-end Accounting Record to Report (RTR) procedure.

In some organizations, the fixed assets accounting associate reports to the Record to Report Accounting Manager and is responsible for preparing their organization’s monthly reconciliation and analysis reports, as well as its Asset Management reconciliation.

The role also includes performing accurate recording of all fixed assets, such as the transfer, disposition, depreciation and amortization concerning such assets following the policy of the company.

He/she is responsible for coordinating fixed asset balances in the general and sub-ledger for the purpose of tax processes and for proper documentation.

He/she will work together with other associates from the finance and operations office to ensure capital expenditures are properly classified, and also to ensure tracking by project.

Other duties this professional may perform include carrying out accurate and regular use of the organization’s policy on fixed asset, including entering the fixed asset into sub-ledger firstly, assigning depreciable life, and monitoring fixed assets continuously.

The associate responsible for fixed assets accounting will carry out various fixed asset reporting to several departments in the company, as well as to parent companies.

Sample Job Description for the Fixed Assets Accounting Associate Position

Working as a fixed assets accounting associate in most establishments would entail performing the sample job description below.

Here is a list of important tasks, duties, and responsibilities associates responsible for fixed assets accounting usually perform.

  • Take record in the accounting system of all fixed asset acquisitions and dispositions made by the organization
  • Recommend any update to accounting policies involving fixed assets to management
  • Identify and place ongoing project costs in fixed asset accounts, then close out the accounts at the completion of the projects
  • Perform reconciliation of summary-level account in the general ledger with the balance in the fixed asset subsidiary ledger
  • Compute the depreciation or amortization for all fixed assets
  • Evaluate and renew the complete schedule of all fixed assets and the accumulated depreciation
  • Ensure the preparation of Fixed Asset roll forward files every quarter
  • Carry out analysis on fixed assets following request from the management
  • Arrange for audit schedules for fixed assets and provide assistance to auditors to do their work
  • Actively participate in accounting close processes, monthly, quarterly, and yearly, by performing activities, including account reconciliations, journal entry preparation, management reports, as well as other financial analysis and reports that may be required by the management
  • Participate in the making and distribution of accounting management reports, as well as statistical analysis each month
  • Ensure accounting information is provided timely and accurately to internal customers without notice.

Writing a resume for the post:

A resume to be used in seeking the job of fixed assets accounting associate can be produced with the information in the job description example above. The work history section of such resume can be prepared with the functions and responsibilities listed above.

Requirements – Knowledge, Skills, and Abilities – for the Fixed Assets Accounting Associate Position

To succeed on the job, accounting associates working on fixed assets are usually required to possess the following attributes and backgrounds, including skills, knowledge, and abilities that will enable them to discharge their duties effectively:

  • Having a Bachelor’s degree in any field related to Accounting from a recognized school
  • Strong Knowledge of Fixed asset accounting and experience of 3 or more years for multi-state, multi-country, or multi-company operations
  • Experience working with R12 preferred, but a strong plus with Oracle
  • Ability to work together with four or more external auditors at the same time
  • Ability to function at a detailed level and relate effectively with all facets of the organization
  • Ability to work either as an individual or in a team environment effectively
  • Profound Excel skills, including proficiency working with pivot tables, as well as with V look up
  • Strong logical reasoning and ability to perform multiple tasks and deliver work assignments accurately and on time
  • Ability to initiate ideas to streamline and improve accounting process in addition to strong communication (both in writing and speaking) and organizational skills.


Posted on October 20, 2014

Accounting Consultant Job Description Sample, Duties, Tasks and Responsibilities


Accounting Consultant job description, including duties, tasks, and responsibilities

Accounting Consultants handle their organization’s accounting processes. Image source: lifeequationsaccountancy.com

Accounting Consultant Job Description Sample, Duties, Tasks and Responsibilities

The accounting consultant is responsible for programming, implementing, and handling of his/her organization’s accounting processes.

This is an office that will necessitate a solid accounting backdrop and capability to head client management through handling of changes, decision making and performance.

The accounting consultant’s job description also entails the offering of on-going assistance to customers, including resolution of matters, and assists with financial reporting, best practices and execution of fresh functionality.

He/she will give report to the Payroll Manager and will function closely with the retail stores, as well as other units within the organization to guarantee prompt and precise delivery of payroll each day.

A paramount role of the individual in this office is to offer advisory consulting assistance that will guarantee efficient management of changes and help the customer in actualizing the optimum potential and returns on the investment.

The individual in this position will be in charge of all levels of payroll processing, ensuring the confidentiality and uprightness of payroll affiliated data.

The outstanding applicant for the position will be required to possess practical experience in one or more of the areas like property management, financial reporting, project planning software execution, multifamily industry accounting, data conversion, as well as relating with all financial aspects of a company.

The candidate for this office should possess up to five years experience in utilizing a multifamily property administration and accounting systems such as JD Edwards, Intact or Timberline.

This position will necessitate the individual having time for considerable traveling, possessing expertise, the capability to comprehend quickly and display sufficient dexterity in reasoning effectively.

Sample Job Description, Duties, Tasks and Responsibilities for the Position of Accounting Consultant

Below is a sample of an accounting consultant’s job description, showing a list of important tasks, duties, and responsibilities commonly expected to be performed by the individual working in that capacity.

  • Heading the business process workshop to outline client procedures and processes
  • Ensuring configuration of the general ledger, accounts payable, cash management, and accounts receivable
  • Support with modification of data and processing, creating and designing of financial reports and documenting packages
  • Offer ongoing assistance to customers, including resolution of matters and assist with financial reporting
  • Function closely with sales unit to enhance extensive execution and consulting proposals to assist with closing bargains
  • Enlighten customers on Realpage execution, training and methodology
  • Work out engagements and handle statements of work
  • Accomplish monthly and yearly billable and utilization targets regularly
  • Take active part in cross-unit and cross product execution teams
  • Carries out and forwards all necessary metrics and project reporting promptly, comprising list of issues, project updates and status.

Preparing a resume for the post: a resume for an accounting consultant job that is vacant can be written by using information from the job description example above, especially in preparing the professional experience segment of the resume.

Requirements – Knowledge, Skills and Abilities – for the position of Accounting Consultant

It will be necessary for the accounting consultant to possess the following skills, education and aptitude in order to be certified relevant for the office:

  • Minimum of high school diploma needed with at least 2-4 years of experience and possession of Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) certificate
  • Prior experience with the use of Ultimate Software (UltiPro) or other Internet based payroll system
  • Outstandingly proficient in customer service and skills in Excel, with a strong attention aptitude
  • Remarkable organizational dexterity and willingness to work extra time as may be required
  • Ability to carry self professionally in all office functions.


Posted on October 18, 2014