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Job Summary:
The
Accounts Payable Representative - Associate will
be responsible for the timely and
accurate processing of accounts payable
documents and adherence to departmental
and company policies. He/She will
provide training, assist others in
resolving routine issues, and supports
the supervisor. Also, He/She will create
documents and spreadsheets and
uploads/downloads data from computer
systems.
Job
Description:
The Accounts Payable Representative - Associate will
perform all or some of the following Job
description:
-
Prepare invoices for payment
including matching invoices to
receiving paperwork and purchase
orders and obtaining authorization
for payment
-
Perform detailed analysis of current
and outstanding items on vendor
statement such as invoices,
chargeback, and credit memos/debit
memos
-
Assign general ledger account
numbers and validate expense to
budget entries in computer system
-
Pursue collections from vendors in
debit balance in accordance with
company policy
-
Resolve purchase order, receipt, and
invoice exceptions for accounts
-
Prepare manual checks for
distribution when necessary
-
Make
routine and non-recurring journal
entries
-
Maintain vendor files and assist in
production of 1099 forms
-
Respond to inquiries via
phone/email/written correspondence
from internal and external customers
-
Act
as a resource to other staff
regarding routine issues, erroneous
accounts, and computer problems
-
Assist in the preparation and
production of monthly, quarterly,
and annual financial statements and
report and review for accuracy.
Minimum Requirements / Knowledge / Skill
For Accounts Payable Representative - Associate Job
-
Ability to work on routine
activities and tasks
-
Ability to follow established
standards and procedures for
processing and prioritizing work
-
Ability to learn and apply knowledge
of basic tasks or general skills and
procedures
-
Ability to follow established and
standard procedures to perform tasks
-
Ability to work under
close-to-sometimes-moderate
supervision of manager.
Minimum Education Requirements /
Certification / Licensure For Accounts Payable Representative - Associate Job
-
Novice level with minimal training
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Approximately 0-3 years experience.
Find More Accounting Job Descriptions Here
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