Clinical Administrative Coordinator Job Description Sample
The clinical administrative coordinator is responsible for ensuring smooth operation of healthcare units or departments.
He/she is an important officer in a healthcare organization with the role to ensure a well organized medical office.
His/her job description includes carrying out updates on medical records, responding to phone calls, organizing office supplies, and scheduling of appointments.
This position ensures the handling of day-to-day office functions and gives reports to the director of clinical services.
Regardless of the fact that a lot of the duties of this position are often behind the scene, the functions of a clinical administrative coordinator may also involve contact with patients as they are responsible for validating patient insurance, and also forwarding insurance claims.
Conventionally, clinical administrative coordinators learn on the job, therefore, applicants vying for the position are only required to have a high school diploma as the basic educational qualification.
Even though most employers do not require applicants to possess a degree to work in the position, however, the ideal candidate for the post should be well acquainted with medical coding and terminologies.
Clinical administrative coordinators work in diverse healthcare related facilities such as private and government hospitals, and long term healthcare facilities and clinics.
Other tasks these professionals perform include evaluating patients’ documentation to ensure proper recording of new admissions to home health, or to resolve issues relating to adjustments in charges for patients who have been discharged.
Sample Job Description for the Position of Clinical Administrative Coordinator
Here is a sample job description, highlighting key duties, tasks, and responsibilities which most clinical administrative coordinators usually carry out in many healthcare facilities where they work.
- Collects documentation for re-certification and admission, and ensures medical records are regularly updated
- Collaborates with the company health Director in scheduling visits, calling patients, and meeting with auxiliary organizations
- Obtains and manages all company health referrals
- Coordinates all communications with external health providers and partners
- Gives information to partners and external health providers of a patient’s situation, code status and services required
- Collaborates with Business office Coordinator and Director of Clinical Services to fashion out ways of using medical stock
- Offers clinical administrative assistance in a healthcare facility’s research unit
- Inputs clinical data into the database, and works on data queries
- Organizes and handles clinical reports, administrative binders for clinical studies, and other records pertaining to clinical studies
- Handles documentation related to clinical expense, including budgets and purchase orders
- Ensures adequate supplies of materials; takes minutes of meetings and other records; and also helps with presentations
- Utilizes scheduling and reminders in corresponding with clinical sites.
Requirements – Knowledge, Skills and Abilities for the position of Clinical Administrative Coordinator
The following skills and other attributes are essential for an applicant vying for the post of a clinical administrative coordinator to possess:
- A GED or High school Diploma is a minimal educational requirement
- One year experience or more resolving and analyzing issues pertaining to customers
- Six months experience or more in an office environment using telephones and computers to carry out diverse administrative duties
- Prior experience functioning in a clinic or hospital setup, or a health care provider office
- Highly efficient managing time, as well as prioritizing assigned tasks
- Strong ability to perform several tasks together and complete given assignments before deadlines are reached
- Highly Proficient in the use of MS Office, including PowerPoint, Outlook, Word, and Excel, as well as possessing the ability to work with little supervision
- Ability to motivate self, and to work efficiently both in a team setting and as an individual
- Excellent at communicating in a business setting, as well as being detailed oriented.