Sample Payroll Specialist Job Description

Sample Payroll Specialist Job Description

The payroll specialist assembles the payroll and time data for organizations.

They work in offices where their job description involves utilizing spreadsheets and other administrative programs to ensure that staff members are remunerated for the number of hours they work.

The payroll specialist will guarantee the accuracy of hours worked and ensures that checks are cut precisely with the prompt payment made to employees.

He/she will conventionally design data for accountants and other financial experts during periods of financial evaluation or tax time.

The payroll specialist may be required to estimate modifications to pay rates on the basis of overtime, time off etc. He/she will offer support to the payroll manager to guarantee veracity of data entry.

The payroll specialist will also be responsible for assisting employees in understanding issues with their paychecks and any modifications that may happen.

He/she gathers information from diverse sources and functions with many pay scales and employees in ensuring they are well organized.

The individual in this office will frequently connect with clients and must therefore possess a functional knowledge of procedures and practices in a fairly large payroll environment.

Payroll specialists are members of the finance team that will guarantee precise processing and computing of the organization’s payroll and offer prompt and precise financial information.

Their role will also involve payroll data entry and processing on a daily basis.

This post will have effect on a rapidly developing organization and renders career development possibilities for the suitable candidate.

The payroll specialist will also be accountable for well timed and meticulous processing of payroll for union, non-union, exempt and nonexempt executives, personnel and student staff, by making use of attendance, time and automatic payroll structure.

His/her duties will involve but not restricted to intricate calculations of department specialization payments, car allowances, wage garnishments, retro and overtime.

Sample Job Description, Duties, Tasks and Responsibilities of a Payroll Specialist

To be successful in the role of a payroll specialist, the typical candidate for this position must be able to carry out the key duties, tasks, and responsibilities outlined in the sample job description below for position:

• Carry out payroll department transactions on a daily basis
• Handle workflow to guarantee all payroll operations are precisely and promptly worked on
• Harmonize payroll before transmitting and verifying authenticated reports
• Work on accurate garnishments adherence and calculations
• Implement attendance and time processing and interconnect with payroll
• Perform agreements for all unclaimed property payroll checks
• Works on all time data entry and evaluation for accuracy and completeness of regular time, vacation payout, salary, leave of absence, overtime, retirements, severance payments and retro
• Print out and forward checks or pay statements, operate departmental reports and organizes employee records in the aspect of government regulations
• Render assistance in assembling payroll data for staff compensation payroll audit every year
• Have respect for and maintain privacy parameters of operations, professional protocols and personal confidentiality
• Participate in all fundamental and external discussions in relation to payroll whenever the payroll manager is absent.

Writing a payroll specialist’s resume: a resume needed for seeking a job as payroll specialist can be created using information from the job description example above.

Requirements – Knowledge, Skills and Abilities – for the position of a Payroll Specialist

The following knowledge, skills and talents are mandatory for the payroll specialist to have to be effective on the job.

• An associate degree in human resources, business administration or affiliated area of experience
• A working knowledge of applicable government regulations with leading edge understanding and familiarity with MS Office package, especially Excel
• Practical experience with hourly, salaried union and non-union payroll
• Dexterity in handling intricate projects all at the same time while functioning well under pressure to attain deadlines
• Strong project, organizational and time management skills.

Posted on September 29, 2014

Medical Insurance Verification Clerk Job Description Sample


Medical Insurance Verification Clerk job description, including duties, tasks, and responsibilities

Medical Insurance Verification Clerks verify and enter patients’ insurance coverage information. Image source: bls.gov

Medical Insurance Verification Clerk Job Description Sample

The medical insurance verification clerk plays the role of verifying and entering patients’ insurance coverage information, including benefits, at a retail pharmacy store, hospital or clinic, or at a doctor’s office.

The job description of medical insurance verification clerks has become a bit more complex over the years with the medical insurance industry becoming complex.

These professionals are responsible for validating patients’ billing information, selecting and completing the insurance coverage information for the patient in their quest to access medical care.

Their duties include calling up private insurance companies where patients have accounts, Medicare, and Medicaid, to verify and obtain information concerning insurance benefits accruing to them.

They determine if patients’ insurance is compatible with their company’s health-care programs or not, and if it does, they work with the patient in getting maximum benefits from the program.

The insurance verification clerk also updates and refiles patients’ claims, re-verify patient’s current insurance, and find out if a patient’s insurance benefit plan takes into consideration all selected products needed by the patient.

Working in a hospital or clinic, he/she verifies insurance for both pre-admission and patients on admission; for patients for day surgeries and for specified procedures, and immediately informs the Finance Department or Business Office about patients who are underinsured or without insurance.

To pursue a career in this field requires a clean criminal record without a history of drug abuse, a minimum of a high school diploma, and one to three years working experience as an insurance verification personnel, or working on a medical insurance program, or in a medical billing setting.

Sample Job Description for the Medical Insurance Verification Clerk Position

Here is a sample or example of the medical insurance verification clerk’s job description, showing vital tasks, duties, and responsibilities that make up the daily work schedule of the individual holding the post.

  • Responsible for reviewing patients’ case and insurance coverage information to personalize the call contents to the patient
  • Choose the right HARP internal software insurance code following information provided on patients’ insurance
  • Study patients’ scanned requisition record and input all information relating to insurance coverage
  • Take and verify all patient’s demographic information when registering them for the service or program
  • Identify important patient and demographic information that are missing and inform client about them to avoid claim processing issues with the insurer
  • Establish contact with the ordering physician’s office or customer service department to resolve issues concerning missing vital information from the patient’s scanned requisition record
  • Ensure timely processing of benefit information and seek assistance from management when necessary
  • Work cordially in a team and participate in meetings, sharing ideas and information
  • Ensure all inpatient files are available for daily verification of insurance benefits by printing census
  • Remove and forward discharged patients’ files to the Business Office where they are processed
  • Request pre-certification and benefits on all patients, both inpatients and outpatients for surgery
  • Using DDE, perform verification of Medicare coverage and limits on all Medicare accounts of inpatients
  • Acquire billing information by verifying all Worker’s Compensation accounts and MVA
  • Contact clinical staff for patient’s clinical information if it is needed by the insurance provider for the admission to be certified.

Writing a resume for the position: A resume is usually requested by employers in considering suitable applicants for a position. To prepare a resume for the post of medical insurance verification clerk, the needed relevant information to make the resume can be extracted from the job description example above.

Requirements – Knowledge, Skills, and Abilities – for the Position of Medical Insurance Verification Clerk

To be effective on the job, individuals will need to acquire and develop the following attributes, which are also usually required by most employers for employment consideration:

  • Excellent typing and computer usage skills, including Microsoft Word and Excel proficiency
  • Ability to relate with people of diverse backgrounds, provide excellent customer service and solutions to problems
  • Knowledge of drug cards, medical insurance terminology, medical benefits, and billing process
  • Experience with patient assistance and government programs
  • Ability to work independently, give attention to detail, prioritize and perform several tasks together without losing concentration
  • Effective in communicating clearly in writing and in speaking without being misunderstood.


Posted on September 29, 2014

Associate Director of Payroll Job Description Sample


Associate Director of Payroll job description, duties, tasks, and responsibilities

The Associate Director of Payroll manages and oversees all activities relating to payroll and staff. Image source: academyoflearning.ab.ca

Associate Director of Payroll Job Description Sample

The associate director of Payroll is responsible for managing and overseeing all operations and activities relating to payroll and staff, for multiple payrolls and vendors.

His/her job description is to ensure that all payrolls within his/her designation are accurately and timely processed, and that they comply with applicable regulations and laws.

He/she also has the role to maintain internal controls, coordinate tax filing, welfare, pension, payroll account analysis, as well as labor reporting.

In some organizations, the associate director who is responsible for payroll functions reports to the Deputy Controller, Accounting Operations, and is in charge of the daily activities involving payroll for the company and its subsidiaries in an assigned region.

They carry out supervision of multiple payroll processors using recently introduced payroll systems, including Workday, and tax filing system, ADP.

Other duties they are expected to perform include planning, developing, and executing policies and internal auditing processes to ensure that payrolls are processed accurately and on time, as well as to ensure reporting is done accurately.

He/she will also supervise the preparation of welfare reports and labor pension, and ensure they are submitted.

The associate director in charge of payroll, working with a team, will also be responsible for preparing and analyzing account balances, including balance sheet and profit and loss accounts, on monthly bases in the general ledger.

He/she should demonstrate strong understanding of variance analysis.

To succeed in this position requires some previous experience effectively managing a payroll department overseeing multiple payrolls and vendors.

It requires the professional to be confident and passionate about the job, and to have strong managerial skills, and be able to solve problems, as well as to have the capacity to work effectively and efficiently in a fast changing environment where deadlines are expected to be met.

Sample Job Description, Duties, Tasks, and Responsibilities for the Associate Director Payroll Position

Below is a sample of the associate director of payroll’s job description, showing a list of key duties, tasks, and responsibilities professionals working in this role are mostly expected to carry out.

  • Ensure that payrolls are processed in a timely manner, that they run successfully adhering to established regulatory requirements and laws, including tax and labor laws. This is achieved by setting up and maintaining appropriate policies, standard office operating procedures, and applying international, federal, state, and local payroll tax regulatory requirements
  • Set up key performance standards for payroll processing and carry out effective management of operations to ensure those standards are met
  • Work cordially with colleagues of the department of human resources
  • Coordinate the day-to-date activities of payroll in the assigned region, providing the team adequate training, guidance, and expertise
  • Set measurable goals for the payroll office and staff to achieve, and ensure quality service is delivered
  • Identify areas of payroll processing for improvement and generate ways of addressing and settling issues
  • Interpret established policies to employees and managers and educate them on how to apply the policies
  • Keep staff informed of changes to payroll policies, regulations, and procedures, and their effect and implementation
  • Provide effective leadership, supervision, and guidance to payroll team members to enable them succeed on their job
  • Plan, supervise, coordinate, and evaluate the work of subordinates and make recommendation for hiring, firing, or disciplining erring staff
  • Provide training to staff members and counsel them on performance improvement, team effectiveness, cross-training, training and development, and on other areas to enable them achieve success
  • Supervise the tax and accounting reconciliation processes and execute tax updates
  • Supervise and coordinate year end processes, which involving closing out the calendar year; and new year start up processes
  • Ensure timely handling and settlement of customers’ issues
  • Assist payroll staff members in answering customers’ inquiries and questions, and researching, troubleshooting, and resolving cases relating to customers.

Do note that in making a resume for the post of associate director of payroll, related information can be extracted from the above job description example.

Requirements – Knowledge, Skills, and Abilities for the Associate Director of Payroll’s Position

  • Possess strong familiarity with various concepts, procedures, and practices of payroll
  • Ensure current knowledge and exposure to changes in deduction administration, tax law, and industry regulations
  • Possess not less than six years experience in payroll to enable sound judgment in planning and execution of tasks to achieving desired goals
  • Strong knowledge of integrated payroll systems, especially Workday, in addition to ability to perform troubleshooting and configuring of business processes as problems occur
  • In-depth knowledge of accounting principles, such as chart accounts and general ledger and their application
  • Familiarity with current federal, state, and local tax laws and regulations and ability to ensure compliance
  • Exceptional skills in working with advanced Excel and other MS Office applications, performing complex payroll analysis, and in providing effective employee supervision
  • Extensive experience in payroll audit management
  • Strong and effective skills in communicating instructions clearly to subordinates, as well as willingness to work in a team environment.


Posted on September 27, 2014