Event Planner Job Description




Job Summary:

The Event Planner will be responsible for ensuring that all activities involved in the planning, securing and executing of client meetings and events are managed, accounted for, and assessed. 

The Event Planner will be focusing on working closely with the client to determine needs, budget, timelines, structure, elements of the events and or meetings.

Job Description:

The Event Planner will perform all or some of the following Job description:

  • The Event Planner will promote the event, determine the audience, medium, materials and the manner by which to reach and engage desired audience and executes and may be responsible for registration

  • Develop event and meet budgets, topics, agenda, and format

  • Negotiate contracts and arrange services such as catering, transportation, signage, graphics, displays, printing, speakers, talent, security, A/V in addition to venue, meeting rooms, accommodations in compliance with client guidelines

  • The Event Planner will obtain any necessary permits for venue and services

  • Meet with client representatives to monitor planning activities, status and budgets pre-event

  • The Event Planner will be responsible for all administrative details including project plan, financial status, billing and post project reporting

  • He/She will report on and assess outcomes

  • Review with client and manage and monitor meeting and events from the specific venue.           

Minimum Requirements / Knowledge / Skill For Event Planner Job

  • The Event Planner should have at least 3 years meeting/event planning experience
  • He/She should have at least 5 year trade show, exhibit, events or related experience
  • Possess knowledge of hospitality, entertainment, catering business as they relate to meeting/event planning
  • The Event Planner should possess PC skills, proficiency in Microsoft Office Suite, Web
  • Excellent communication , organizational and time management skills
  • Proven ability to multi-task, manage multiple priorities, meet deadlines
  • The Event Planner should have exemplary customer service skills
  • He/She should have negotiation Skills
  • Ability to work a flexible and demanding schedule.   

Minimum Education Requirements / Certification / Licensure For Event Planner Job

  • Associates Degree or equivalent experience.



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